Pre-Meet Contacts. It is the responsibility of each host team to call the coaches or contacts for all teams attending the host's meet not more than ten days, and not less than six days, in advance to verify the attendance of the visiting teams and the start time of each team's first game. The League will provide each host with a list of contacts from the teams attending its upcoming meet about ten days in advance of the event as described in Paragraph A-8 of these rules. If a visiting team is not planning to attend a given meet, the host will immediately notify
When calling attendees to their meet, hosts must not rely on a voice mail or email message left as an effective means of confirmation. Hosts must actually talk to the coach or other person responsible for the team in question, or receive a specific acknowledgement voicemail or email confirming attendance. If a host has a difficult time reaching a head coach for a team scheduled to attend their meet, consult the customized contact list provided to you as described above and call the team's assistant coach, varsity coach or association contact to ask for their assistance in obtaining that team's confirmation. If that fails as well, call
Each host team must report the exact score of each game played at its meet to the League no later than 10:00 a.m. on the Monday after Saturday's meet. Teams failing to meet the 10:00 a.m. Monday deadline will be assessed a penalty against their hosting credit of $100 for each week, or portion of a week, that they are late. For the 2014-2015 season, all scores will again be directed to Tracie Tilton.
Scores must be reported in the order listed on the schedule page in the directory. The best way to report scores is to insert the scores after each team on the League-provided schedule page and then insert the fourth game pairings with scores at the bottom of that sheet. Options for submitting scores are as follows (these are listed in order of League preference, although any option is acceptable as long as it's on time):
· Fax: 715-749-4198
· E-mail: firstname.lastname@example.org
· Call: 715-749-9048 and leave a voice mail message if Tracie doesn't answer. Those calling in scores have two minutes of space per call to report, so speak quickly, but clearly. Those reporting should leave a phone number at which they can be reached on Monday during business hours if Tracie has a follow-up question (those reporting should take scores with them to work Monday morning so they can clarify any issues).