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2018 Enrollment Information

Enrollment Process

 

Week of January 15:  Enrollment materials are posted and an email sent to all of last spring’s coaches.

 

Mid-January through February:  Communities looking to enter teams in this League should conduct their local enrollment process if they haven’t done so already.

 

March 2:  Registration deadline for all teams wishing to play in, or host in, the WIVL.

 

March 12 through March 16:  Lock in March 31 hosting locations.

 

March 19:  Lock in hosting dates for meets on April 7 and beyond.

 

March 26:  Detailed meet schedule will be posted on the website for all teams playing on March 31.

 

March 30:  "Skeletal" meet schedules will be posted on the website for April 7, 14, 21 and 28 and May 5 and 12 meets (i.e., at this time, we’ll post who plays where and how many matches, but not the exact opponent and time of each match). 

 

April 2:  The detailed meet schedules will be posted on the website for April 7.  This process will be repeated weekly throughout the season every Sunday by 11:00 p.m. for the next Saturday’s meets.

Spring 2018 Enrollment Form

 

The Enrollment Form to participate in the Spring 2018 season of the WIVL must be submitted by March 2, 2018.  The instructions on the form are self-explanatory.  However, if you have questions, please call Tracie Tilton at 715-749-9048 or, if you can’t reach her, call Terri Green at 715-386-4317.

 

 

 

 

 

 



Spring 2018

 Wisconsin Independent Volleyball League Season

 

If you are a coach or team contact who plans to enter one or more teams into the Spring 2018 Wisconsin Independent Volleyball League ("WIVL"), please read this posting thoroughly.  This backgrounder, along with the referenced Enrollment Form and Rules, will answer virtually every question you will likely have about how to enter a team and how the League functions.

Spring 2018 Enrollment Form

The Enrollment Form to participate in the Spring 2018 season of the WIVL must be submitted by March 6, 2018.  The instructions on the form are self-explanatory.  However, if you have questions, please call Tracie Tilton at 715-749-9048 or, if you can’t reach her, call Terri Green at 715-386-4317.

2018 Spring Rules

WIVL 2018 League Rules can be viewed on our website at gnbl.org, by clicking on the "Volleyball League" tab at the top of the page and then "Rules & Forms" tab.  These rules cover not only match rules, but also how the League is organized, the League’s fee structure and meet management.  Because these rules are quite detailed and self-explanatory, we don’t spend a great deal of time in this post discussing their content.  It is imperative that all coaches looking to enter one or more teams in the League read and understand these rules.  While we will consider changes in these rules for the 2018 Spring season, any changes at this point must reflect a majority view of League participants.  If you have suggested rule changes, or you have questions about the rules, please contact Tracie Tilton at 715-749-9048 (tracie@gnbl.lorg) or Terri Green at 715-386-4317 (terri@gnbl.org). 

Length of Season

We will organize meets on eight consecutive Saturdays:  March 31, April 7, April 14, April 21, April 28, May 5, May12 and May 19 (season ending League Championship Tournament). 

Flexible Scheduling

On the enrollment form, you can opt to have your team play three, four, five or more matches per day.

  • If you choose to play three matches, your matches will likely be scheduled in three consecutive time slots, or usually over no more than four time slots, so that your team is making only a half-day commitment.  However, please note Section B-4 of the League Rules:  we cannot consistently guarantee a specific team that their matches each Saturday will all be in the morning or all in the afternoon.

     

  • If you choose to play four matches a day, these will likely be scheduled over five to six time slots, with some back-to-back matches and some one time-slot breaks between matches.

     

  • If you choose to play five matches a day, in most cases you’re looking at a full day commitment (e.g., 8:00 a.m., 8:30 a.m. or 9:00 a.m. to 4:00 p.m. or 5:00 p.m.), with five matches over a six, seven or eight time-slot day.  The length of your day, however, will depend on how many courts are being used by the host team that day, how many other teams are in attendance and how many other grades are being hosted on that day by the host team.

     

  • If your team wants to play more than five matches per day, you aren’t likely to have any longer day than those teams playing five matches, but you will play more back-to-back matches.

     

    See Paragraph B-3 of the League Rules for an example of how flexible scheduling works with thirteen teams playing on three surfaces, where five teams play three matches each, three teams play four matches each, four teams play five matches each and one team plays seven matches.

    Posting Schedules 

    A schedule of meet participants will be posted and updated as changes occur.  By Monday, March 26, 2018, a detailed meet schedule will be posted on the website for all teams playing on Saturday, March 31.  By Friday, March 30, "skeletal" meet schedules will be posted on the website for the April 7, 14, 21 and 28, May 5 and 12 meets (this means by March 30 we’ll post who plays where and how many matches on these remaining six dates, but not the exact opponent and time of each match).  After Monday, April 2, the detailed meet schedule will be posted every Sunday on the website for the next Saturday’s meets, showing each meet match-up, court assignments and start times.  This process will be repeated every Sunday by 11:00 p.m. for the next Saturday’s meets.

    This flexible scheduling approach is used in the WIVL rather than having concrete, set schedules from the beginning of the season.  This helps teams deal with the changing availability of their players during the spring season and keeps penalties for dropping out of meets to a minimum.

    Separate Divisions

    The Spring 2018 League will have a separate playing division for each of three grades:  6, 7 and 8.  There will also be a combined 4th/5th grade division, in which we’ll schedule play between 5th grade teams, 4th grade teams and combined 4th/5th grade teams.

    Length of Matches

    See Section B-6 of the rules.  We will follow the same match length used in previous years:

     

  • 4th/5th and 6th Grade:  50 minutes apart – anticipated 40-45-minute match with a 5-10-minute warm-up for the next match.

     

  • 7th and 8th Grade:  55 minutes apart – anticipated 45-50-minute match with a 5-10-minute warm-up for the next match.

     

    Hosting 

    When hosting, a community needs a minimum of two playing surfaces for a full day for one grade (first match starting between 8:00 and 9:00 a.m., last match starting sometime between 3:00 p.m. and 5:30 p.m., depending on attendance at that meet).  A community can also host a meet for one grade on three playing surfaces on the same Saturday.  If a host has three, four or more playing surfaces, it can host meets for multiple grades on the same date.

    Fees / Hosting Credits / Penalties for Dropping a Meet   

    For the Spring 2018 season, teams will be charged $26 per match to play and the host will receive a hosting credit of $15 per team per match. 

    Teams dropping a meet less than six (6) days in advance of a given meet, after their attendance was confirmed by phone call or e-mail from the League, will face the penalties spelled out in Rule C-5.

    League Championship Tournament 

    On Saturday, May 19, the League will hold a separate League Championship Tournament (LCT) in each division for 8th, 7th, 6th and 5th/4th grade teams, provided that centrally-located communities with adequate playing surfaces agree to host on that date.  Each of the LCTs will be hosted by a different community or group of communities.  A team must play in at least two meets prior to May 12 to be eligible to participate in the LCT.  If more teams at a given grade level sign-up to play in the LCT than court capacity allows, we will:  1) give preferential treatment to teams playing in at least three other meets (rather than just two as noted above) and 2) if after that action, we still have too many teams, preferential treatment will be given to those teams with the best match and game records as of the completion of the May 12 meets. 

    At the LCT, each team will play between five and six matches.  Teams will be seeded based on their season’s record.  Trophies will be awarded to the 1st through 5th place finishers in each grade, as well as to the Consolation Champions (there will be no Consolation Championship's if there are less than 16 teams in a given LCT field).  Medallions will be awarded to individuals on those teams that win a trophy.  Players on teams that fail to win a trophy will not receive individual awards.  The cost to play in the LCT will again be $160.  The slightly higher cost of the LCT relative to regular meets accounts for the increased number of matches each team will be playing (five to six matches per team times $26 per match), the cost of the awards and added staff time to organize a large event.  Hosts of the LCT will be allowed to charge $6 per adult and $2 per student (versus $4 adult/$2 child during the regular season) to also help cover the added cost of hosting a larger event of this nature.

    Rosters and Liability Waivers / Concussion Agreements

    All teams must submit the following information at least one week before the first meet your team will play:

     

  • A roster for your team.  Rosters can be submitted on the “roster form” enclosed in this packet (or posted on the website) and must contain each player's first and last name, jersey number, home address, school and grade during the 2017-2018 school year (you can update this list as needed via email throughout the season by providing the names of new players or delete names of players no longer on the team).
  • A "Consent for Medical Treatment and Voluntary Release, Acknowledgement and Acceptance of Risks Indemnity Agreement" (hereafter "Liability Waiver/Concussion Agreement").  New for the 2017-2018 season, we will offer coaches the option of using either the old paper method of mailing in Liability Waiver/Concussion Agreements – or – having parents submit this information online.  To submit Liability Waiver/Concussion forms online, visit our website at gnbl.org, then click on “The Great Northwest” in the top menu bar, then “Liability Waiver” in the drop-down or sidebar menu.  From there you can follow the online instructions. 
  • Liability Waivers/Concussion Agreements must be submitted each season for each player (if you sent them for players who played last season, we still need a new form for the 2017-2018 season).  We strongly urge you to take this process seriously.  The Liability Waiver/Concussion Agreement provides legal protection to you as a coach, your school and your referees, not just those parties organizing the League. 
  • If you prefer to submit paper copy of the Liability Waiver/Concussion Agreement, it is also posted on our website (gnbl.org).  In order for the Liability Waiver/ Concussion Agreement to be considered complete, a parent or legal guardian must sign this form on the appropriate line (marked by an arrow è) in the middle of page three; the player must sign this form at the bottom of page three (also marked by an arrow è). 
  • Please note that if the girls on your team submitted a Liability Waiver/Concussion Agreement for The Great Northwest Basketball League, they do NOT have to complete a second one for the volleyball season.
  • A "Coach Concussion Law Agreement" signed by every head coach, assistant coach or co-coach on your roster.

The documents can be completed online or the paper documents for your entire team can be returned to us by one of these methods:

  • Mail all signed originals to:  WIVL, PO Box 506, Hudson WI 54016.
  • Scan and email to:  heidi@gnbl.org
  • Fax to:  715-688-2452

All Liability Waivers/Concussion Agreements you send us for each player are kept in the League’s office – not circulated to meet hosts – please do not turn them in to anyone at the host community.  If you have questions, please contact Heidi, who is handling roster, Liability Waiver/Concussion Agreements, at heidi@gnbl.org.  We encourage you to keep a signed copy of the Liability Waiver/Concussion Agreement for each player in your equipment bag and carry it to all your meets -- if you ever have a player injured at a game where neither parent nor legal guardian is present, this document gives EMT and hospital professionals the authority to perform services in non-life threatening situations.

 

Line Judges

Please note Section C-4 of the League Rules.  Each team must provide one of the two line judges for each match.  Coaches:  It’s your responsibility to make sure that a person associated with your team gets into position at least two minutes before a match is scheduled to start so that the official doesn’t need to take the time to remind you of this obligation.  Hosts:  If a given team fails to provide a line judge, do not proceed with the match until that team meets its obligation.  If a team refuses, the match will be forfeited by the team refusing to comply with this rule for purposes of League Standings, but played for "fun" so that the players are not disadvantaged.  Such refusal should be reported to the League because it may effect that team’s ability to participate in future meets, including the League Championship Tournament.  While parents and older siblings are the logical people who most often are asked to act as line judge, players are acceptable if necessary.  For example, if a team has eight players on it, rather than sitting out a game in a specific match, one player can line judge -- coaches can have three different players each line judge one game in a three game match, which allows each player to play in the other two games.  If all else fails, the team’s coach needs to line judge rather than shirk this responsibility.

League Standings

League Standings will be posted weekly and are calculated as follows:

  • 7th and 8th Grade Meets.  The only time a third game in a match should be played is when the two competing teams each win one of the first two games.  Hosts are encouraged to get ahead of schedule, rather than play an "unneeded" third game.  Nevertheless, there are some times when the next scheduled match on that court can’t proceed because the next two teams scheduled to play on that surface haven’t arrived yet.  In these situations, if both participating teams, the host and the official (who may need a break) are all willing to allow a portion of a third game to be played, they can proceed.  However, that game will not be played to a specific score - it will be terminated whenever the teams in the next scheduled match are prepared to take the floor, even if it means that match starts ahead of schedule.  Results of complete or partial unneeded third games will not be posted on the website and will not be counted as part of the "game winning percentage" in the League Standings.

     

  • 4th/5th and 6th Grade Meets.  The main difference between 4th/5th and 6th grade matches and those in 7th and 8th grade, is that we actually have a procedure in place to encourage (rather than discourage) the playing of the unneeded third game (see Section D-3 of League Rules).  This is done to give younger players more playing experience, even if the outcome of a given match has been decided.  The only difference between how we handle 4th/5th and 6th grade versus 7th/8th grade meet results, is that we will post the scores of all unneeded third games in 4th/5th and 6th grade matches.  However, we will not count the outcome of that third games in 4th/5th grade and 6th grade matches toward the League Standings, for purposes of calculating the game win/loss percentage, when the match was decided in the first two games.  In that way, the "winning" team isn’t penalized for playing all of its less experienced players in game #3.